Teams whose leave, swap and time-off requests live in scattered messages with no record, no approval trail and no calendar visibility. Requests that get lost, double-booked or disputed months later because there is no clean record of who asked, who approved and when.
Leave & Request Tracker — team operations that run without a Sunday-night crisis.
A leave and staff request tracker with proper approvals and a calendar view — so roster gaps and disputed decisions stop being a thing.
Why it matters
Engineered around: Requests that get lost, double-booked or disputed months later because there is no clean record of who asked, who approved and when.
Why it matters
Launch window of 2-4 days at from $700 entry scope, with room to grow into rostering system, hr admin board, payroll export.
Why it matters
Built to slot into your existing stack — Forms, Sheets/Airtable, Google Calendar, Email — without forcing a rebuild.
Why it matters
Scoped as a tight first version, not a six-month engagement disguised as a starter package.
What is included
Scope that can launch, then grow.
Fast-launch packages are confirmed upfront.
Core inclusions
Request form
Approval status
Staff records
Calendar view
Manager notification
Request history
Likely connections
Forms
Sheets/Airtable
Google Calendar
Email
Build sequence
Clicking intake is the start of controlled scope, not blind checkout.
01
Define staff records, request types and approval chains
Used for small, contained products with low scope risk.
02
Build the collection forms, calendar views and notifications
Kept practical, visible, and connected to the final handoff.
03
Wire reminders, escalations and conflict detection
Kept practical, visible, and connected to the final handoff.
04
Hand over the weekly operating rhythm your team will run on
Kept practical, visible, and connected to the final handoff.
Expected outcome
What this should change in the business.
Requests that get lost, double-booked or disputed months later because there is no clean record of who asked, who approved and when.Connects with Forms, Sheets/Airtable, Google Calendar, Email from day oneExpands into Rostering system, HR admin board, payroll export when the business is readyDesigned to compound, not depreciate, the moment the first version goes live
Before intake
Have these answers ready.
Client provides
The leave and request types your team uses (annual, sick, swap, unpaid, study)
The approval chain and notice-period rules for each type
How approved leave should reflect on the team calendar and roster
How long-term balances and history should be tracked and reported
FAQ
Every request is logged with requester, approver, dates and outcome — no more disputes.
Managers approve in one place and the team calendar updates automatically.
The tracker becomes the foundation of a full HR admin and payroll system.
TEAM-P027 / Ready for the form
Leave & Request Tracker
The intake form collects the details needed to review scope, confirm payment timing, and prepare the right invoice or proposal path.